Administrative Executive

bSilk Road Bikers, a biker-themed restaurant and motor event venue inspired by the historic Silk Road, is expanding its Tehran operations and seeks an Administrative Executive to support daily office functions, coordinate with operations and events teams, and ensure smooth back-office processes. Reporting to the General Manager, you will work with restaurant management, events coordinators, vendors, and regional office stakeholders to maintain accurate records, improve administrative workflows, and support a high-energy hospitality environment.brbrKey responsibilities:ulliManage daily office administration including correspondence, filing, document preparation, and record keeping for the Tehran location./liliCoordinate schedules and communications for management, events teams, and vendor appointments; maintain shared calendars and booking logs./liliPrepare and reconcile invoices, purchase orders, and basic expense reports; support the finance team with documentation for payments./liliMaintain inventory records for office and administrative supplies; place and follow up on orders to ensure timely replenishment./liliSupport HR-related administrative tasks such as onboarding paperwork, attendance records, and maintaining personnel files./liliCoordinate with events and operations teams to support event logistics, vendor arrival/coordination, and documentation for bookings./liliAssist with basic reporting and data entry into ERP/reservation/POS back-office modules as needed./liliPropose and implement small process improvements to streamline administrative workflows./liliMaintain confidentiality and security of financial and personnel records./li/ul

bStrong administrative and organizational skills, with attention to detail and accurate record keeping.brbrulliProficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn restaurant/ERP reservation or POS back-office modules./liliBasic bookkeeping skills: handling invoices, purchase orders, reconciliation, and expense documentation./liliGood written and verbal communication in Persian; working knowledge of English for cross-border coordination./liliCustomer-facing tact: able to communicate professionally with guests, vendors, and internal teams./liliTime management and prioritization: able to manage schedules, calendars, and concurrent requests during events./liliProblem-solving and initiative: propose small process improvements and follow through on administrative tasks independently./liliConfidentiality and record security: manage personnel and financial documents discreetly./li/ul